FAQs for Filers who e-file Form 2290 & Form 8849

  1. Who is required to file Form 2290 and pay Heavy Highway Vehicle Use Tax (HVUT)?

  2. Anyone who registers a heavy highway motor vehicle in their name with a gross weight of 55,000 pounds or more and going to drive more than 5000 miles (7500 miles for farm vehicles) must file Form 2290 and pay taxes every year. If you are the owner of vans, pickup trucks, panel trucks, etc., whose gross weight is less than 55,000 pounds then you are not required to file form 2290 as these vehicles don't fall under the heavy highway vehicle category. Trucks that are used for 5,000 miles or less (7,500 for farm trucks) and having gross weight of 55,000 pounds or more are required to file form 2290 return but are excluded from paying the tax.

  3. Who is required to e-file Form 2290?

  4. IRS encourages all Form 2290 filers to e-file as it is quick and easy and it eliminates all manual efforts. If you are reporting 25 or more taxable heavy highway motor vehicles for any taxable period, you must e-file through an IRS-approved software provider like Taxseer2290.com. You will have to pay a small service fee to the software provider or e-file transmitter you choose. When you e-file, your Schedule 1 will be available almost immediately after IRS accepts it. Though most of the HVUT form 2290 e-file providers provide nearly all the functionalities that IRS expects for e-filing but there is a wide variation in the pricing between them. Taxseer2290 provides a very secure and quick e-file system at the most competitive price.

  5. Why do I need an Employer Identification Number(EIN) to e-file?

  6. IRS system issues a unique 9-digit Employer Identification Number (EIN) for all businesses operating in US for the tax administration purpose. IRS e-file system uses a combination of your EIN and your name as a unique identifier for the name control for validation purpose. On an e-filed return, if a taxpayer's unique ID doesn't match the IRS records, it's rejected. Please note that SSN cannot be used to file form 2290.

  7. Can I immediately e-file after just receiving my new Employer Identification Number(EIN)?

  8. IRS suggests new businesses who have received their EIN recently to wait for atleast 2 weeks before they e-file form 2290. It usually takes around 2 weeks for the name control to be established in the IRS system and if the form 2290 e-filer submit before this period then the e-files are rejected. However, Taxseer2290 provides a very easy workflow in the e-file system where a rejected form 2290 e-file can be very easily resubmitted any number of times without any additinal cost. Taxseer2290 suggests form 2290 e-filers to go ahead with the filing any time and even if it is rejected due to the new EIN, the e-filers can resubmit it at a later date to receive the Schedule-1 without any additional cost.

  9. How will I know the IRS has received my return?

  10. You will get an e-mail notification from us along with the IRS approved Schedule-1 containing a watermark of the e-file logo in the background. You can also access the same Schedule-1 from the Taxseer2290 site any time and this is preserved for atleast 5 years at no additional charges.

  11. How do I make corrections to my e-filed return?

  12. You can e-file a form 2290 amendment for correction to weight, mileage and VIN. However, if you make another type of error on your e-filed and accepted return, you will need to make corrections on a paper Form 2290 and mail it to the address shown in the Form 2290 instructions. Taxseer2290 support team have received many requests in the past for changing the EIN and Business Name afte the schedule-1 has been received for the form 2290 e-filing for a vehicle and we explain our users that this change cannot be done electronically through us and they should use the paper form to make the correction after consultation with the IRS help desk.

  13. If I buy another truck after I have e-filed my 2290 for the current tax period, should I e-file my original 2290 again and simply add the new vehicle to the Schedule 1?

  14. No. If you e-file your Form 2290 and list the vehicles you own on the Schedule 1, and later buy one or more additional trucks, you must file a new Form 2290 listing only the new vehicles. E-file that Form 2290 any time before the last day of the month following the month the new vehicle was first used on public highways. Please note that all new vehicles are clubbed in a single form 2290 based on the first use month and if you have new vehicles registered in the current tax year with different first used month then you will need to file that many form 2290.

    Taxseer2290 provide options for unlimited form 2290 filing for unlimited vehicles for unlimited business under one account with no upfront cost and the e-filers only pay during the form 2290 submissions. Form 2290 e-file and the Schedule-1 records are maintained on the Taxseer2290 site for at least 5 years without any additional cost.

  15. May I file one Form 2290 for two trucks that I place on the road in two consecutive months?

  16. No. The amount of tax you owe depends on the month when the first use occurs on public highways during the tax period. The tax period runs from July 1 to June 30. In this case, you should file two Forms 2290, one for each vehicle and its partial tax period, and complete a Schedule 1 for each. Your tax will be more for the truck that was used first during the period. In the next tax year, you can file one 2290 for all the trucks you will have on the road for the 12 months of the tax year.

  17. What should I do if my e-filed return is rejected by the IRS for duplication?

  18. Make sure the Vehicle Identification Numbers are correct and are not duplications from a previous filing. Correct any duplication and re-submit the return.

    If you are correcting VINs listed on a previously submitted and accepted return, you may correct it either electronically or on a paper return by checking the designated "VIN correction" box on page 1. If the new VIN is different from what was listed on your original return (Schedule 1), you need to explain why the VIN you are now submitting is different.

  19. When I submitted my Form 2290 electronically, I received an online duplicate filing error. Why did this happen?

  20. The system detected that you had already filed a return under the same EIN, for the same tax period, for the same vehicle(s) or the same VIN category. Check your tax return to confirm that you are reporting new vehicles only and that your other information is correct.

  21. Can I claim a refund electronically for a vehicle that was sold, destroyed or stolen during the tax period?

  22. Yes. You can claim a credit for the tax paid on the next Form 2290 you file in the same or next tax period. The credit may not be more than the tax you are reporting on Form 2290. You can also claim a refund of the tax paid through Form 8849, Schedule 6, Other Claims. The amount depends on when the vehicle was sold, destroyed or stolen.

    Taxseer2290 automatically handles the credit amount calculations and adjustments during form 2290 e-filing if the credit amount is less than the total tax amount on the form 2290. If the credit amount is more than the total tax amount on the form 2290 then Taxseer2290 automatically generates the form 8849 and e-files both of them simultaneously and eliminates the hassles to do both these filings separately.

  23. Can I claim a refund electronically for a vehicle I used less than 5,000 miles during the tax period?

  24. Yes. If you already paid the tax on a vehicle you used for less than 5,000 miles, you can claim a credit on the first Form 2290 you file for the next tax period. You can also claim a refund using Form 8849, Schedule 6, Other Claims to independently claim credits. However, a credit or claim for the low mileage refund cannot be filed until the next tax period.

    A credit, lower tax, exemption or refund is not allowed for an occasional light or decreased load or a discontinued or changed use of a vehicle.

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