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How To File Form 2290 Online
Taxseer2290 is a leading IRS approved Form 2290 online filing service provider catering to the needs of the trucking community and tax professionals. It provides a very user friendly e-file solution driven by the wizard to guide users step-by-step to complete and submit the online Form 2290 filing. Clear instructions are provided at each filing step so that any new filer can effortlessly file form 2290 online without any formal training.
The following steps provide details to complete & submit the form 2290 e-filing:
Sign up with Taxseer2290
Enter the business information
Create a free account on www.Taxseer2290.com by providing the email address, name and password of the person operating the account. It takes just less than a minute to sign up and the user can start filing immediately. It is to be noted that the user can manage the e-filing for multiple businesses through one single account. All email notifications related to sign up, order submission, filing rejection, Schedule 1, IRS payment instructions, reminders, etc. are sent to the registered email address.
Click on the Start Filing option on the home page to start filing a new return.
It is required to provide the business details of the organization filing the Form 2290 or Form 8849 returns. Some of the key information regarding the business details are:
Business typeSelect the business type from the following list: Corporation, Estates, Partnerships, Trust and Fiduciaries, Exempt Organization, Inc, LLC, Sole Proprietorship, and Others
Business Name & Doing Business As (DBA)
a) Business Name: For Sole Proprietorship, enter the name of the business owner. For other business types, enter the business names. Please make sure to enter the names exactly as showing in the EIN registration document.
b) Name Control: When an EIN application is submitted with the IRS then the name control is automatically assigned based on the first four letters of the business name or the first four letters of the last name of the person (In case of Sole Proprietorship). Taxseer2290 automatically creates the name control based on the Business name provided and the IRS efile system matches the provided EIN & Name Control during filing with the information stored in the system.
c) DBA: Enter the DBA only when a DBA is used for the business. The DBA name is displayed on the Schedule 1 along with the business name. No changes in the DBA can be done on the Schedule 1 after it is delivered and utmost care must be taken to add DBA to the business record.
Employer Identification Number (EIN)The Employer Identification Number, also known as the Federal Employer Identification Number or the Federal Tax Identification Number, is a unique nine-digit number assigned by the IRS to business entities operating in the United States for the purposes of identification. Any business e-filing form 2290 need to have the EIN. SSN cannot be used instead of EIN and the business not having the EIN can apply online with IRS and very quickly receive it.
Note: If the EIN is new and less than 3 weeks old then all e-filings submitted for this EIN are rejected. As per IRS, it takes around 2-3 weeks to update their e-file system with the new EIN and till that time all filings submitted are rejected as that EIN is not found in the system. It is suggested that filers can log back to the Taxseer2290 system after the completion of the 2-3 weeks period and resubmit the filing to receive the IRS stamped Schedule 1 as soon as the e-file system is updated with the new EIN.
Business AddressEnter the current business address of the business and the same information will be shown on the IRS stamped Schedule 1.
Contact InformationEnter the email address, phone# & fax of the contact person for the business
Signing Authority DetailsEnter the name, title, phone# and PIN# for the signing authority. Personal Identification Number (PIN) is a five digit number that serves as an electronic signature or password of tax payer used when communicating with the IRS for form 2290 filing. PIN can be any 5-digit number of choice except all zeros.
Select the form type
Select the HVUT form type to e-file:
HVUT Form 2290
HVUT Form 2290 Amendment
Form 8849 – Schedule 6 (Claim credit)
Enter the first use month of filing
This is a very important information that sometimes confuses lot of users and the details provided below will help to understand the finer details:
The HVUT tax year runs from 1st July of the year to 30th June next year. If the taxes are filed for the whole year then select July as the first use month.
Include all vehicles in a single Form 2290 filing with the same first use month. If the first use month of the vehicle(s) is after July of the selected tax year then they should be clubbed into another Form 2290 if they have the same start month.
Taxes are calculated based on the first use month and the gross weight of the vehicle. If the first use month is different than July then the system automatically prorates the tax amount accordingly and the taxes are paid only for the period that the vehicle is operated in the tax year.
Address Change Flag
Check the Address Change checkbox to notify IRS that the business address has changed since the last filing so that the IRS system can update the efile system with the new address.
If you no longer have vehicles to report as you are closing your business then you need to report to the IRS that you are out of business by checking the Final Return checkbox during Form 2290 filing.
Enter Vehicle Information
Taxseer2290 very smartly handles the filing of Taxable, Tax Suspended and Credit vehicles in a step by step process and calculates the total taxes for the taxable vehicles and adjusts the credit amount for the credit vehicles. If the credit amount in the form 2290 is more than the tax amount owed then the system automatically files form 8849 – Schedule 6 to claim credit for the balance amount. The following sections provides more details about the criteria to categorize the vehicles into different types:
Taxable Vehicle – If the expected total mileage on the vehicle is more than 5000 miles (7500 miles for agricultural vehicle) during the tax year then report the vehicle under the taxable vehicle category. IRS categorizes the gross weight categories from 55,000 pounds to 75,000 pounds and above from category A to V and provides the tax rates for each category. If the vehicle is bought in any month other than July then the tax amount is prorated and taxes have to be paid only for the remaining period.
Tax Suspended Vehicle – If the expected total mileage on the vehicle is less than 5000 miles (7500 miles for agricultural vehicle) during the tax year then the vehicle should be reported under tax-suspended vehicle (W) category. Though there is no tax imposed on the tax suspended vehicle but the filing should to be performed every year.
Credit Vehicle – If you have to report about the vehicles that are Sold/Destroyed /Damaged/Stolen and want to claim credit for the taxes already paid for these vehicles then report these vehicles under Credit vehicle. If the vehicle(s) were reported as taxable vehicle(s) in the previous tax year and the mileage did not cross 5000 miles (7500 miles for agricultural vehicle), credit can be claimed under low mileage category.
Enter IRS Payment Option
While filing your truck taxes, you can select from any of the three payment options for HVUT payment:
Electronic Fund Withdrawal (EFW) (Direct debit from the checking/saving account): This is the most widely used payment option by the HVUT filers as the tax amount it directly debited by the IRS system from the provided checking/saving bank account and there is no transaction fees charged by the IRS. The filer has to provide the bank account & routing number and ensure that it has the sufficient balance.
The bank routing number is validated during e-filing and it is rejected if the bank routing number is incorrectly entered by the user. However, if the account# is entered incorrectly or there is insufficient fund in the bank account then IRS payment processing system fails to debit the tax amount from the bank account. IRS sends a notice along with any penalty applicable to the business address mentioned in the filing. The user can send the check to the IRS for the amount mentioned in the notice.
Electronic Federal Tax Payment System (EFTPS): EFTPS is a system for paying taxes electronically using the internet and this is offered free by the U.S. department of Treasury. To use the EFTPS option, the user needs to enroll by visiting the site EFTPS(eftps.gov). To log on to the EFTPS system, the enrolled user must be authenticated with three pieces of unique information: Taxpayer Identification Number (EIN or SSN), EFTPS Personal Identification Number (PIN) and a Password.
To use the EFTPS option during HVUT Form 2290 e-filing, the user just needs to select the EFTPS payment option and confirm that he will be responsible to pay timely through EFTPS account. There is no more information required to be entered on the Taxseer2290 site for EFTPS payment. The user can submit the Form 2290 e-file order on Taxseer2290 and instantly receive the Schedule 1. The user then needs to go to the www.eftps.gov site and log on to the EFTPS account and pay the HVUT tax amount. IRS system will be able to link the payment with the Form 2290 filing. Any delay in making the EFTPS payment after filing.
Check or money order You can e-file form 2290 and send payment by check or money order. Make sure to print your completed form 2290 from the Taxseer2290 site and cut the voucher in the bottom of the document and send it to the IRS along with the signed check.
Credit/Debit card payment Filers can pay the tax amount through credit/debit card by going to the site IRS.gov/PayByCard
Consent to disclosure
Provide your consent to IRS to disclose information about your payment of HVUT for the tax period to the Federal Department of Transportation (DOT), U.S. Customs and Border Protection (CBP), and to State Departments of Motor Vehicles (DMV).
Third Party Designee
If you want to designate an employee of your business, a return preparer, or other third party to discuss your Form 2290 e-filing with the IRS then it can be done by entering the Name, Phone and a PIN of the designated person.
Review the filing
Taxseer2290 provides the filing summary so that the user can verify the filing information before it is submitted for e-filing. A validation report is shown to the user and in certain cases the user is required to confirm entries to make sure that the entries have not been done by mistake. There has been a major drop in filing rejections after the validation report was added to Taxseer2290 arsenal.
Service Charge Payment
Users can make payment of the Form 2290 online filing service charge through Credit/Debit Card and submit the filing. Refunds are not processed after the order is submitted and the Schedule 1 delivered.
Download the IRS Stamped Document
The completed form 2290 and the IRS Stamped Schedule 1 can be downloaded from the download option provided on the Taxseer2290 site. Alternatively, the Schedule 1 is emailed to the registered email address of the user.
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